"Information to be recorded";Details;"Essential / Desirable" "Type of Document";"According to the organisations descriptor of documents (cross ref. to NA3.3).";E "Relevant for future use of collection items?";"Documents may be time limited (e.g. sampling allowed from January to December 2021) and/or relevant for future use (e.g. in ABS reporting to providing country is required for every use; use is restricted to taxonomy).";E "Document name";"Given by the issuer. ";E "Document number";"Number assigned to the permit by the issuer. ";D "Issued To (holder)";"The name and details of to whom the document was issued.";D "Issued By";"Who is the issuing authority or rights holder? Name and organisational details.";D Repeatable;"Can the document be used only once, for example, a CITES import licence that is valid for a single transaction; or can the document be used multiple times, for example, a collecting permit that can be used multiple times during a specified period or for a named project.";D "Start date";"Date document became valid. ";D "End Date";"Date document expires.  Note that conditions imposed in the document may continue to be enforceable even though the document has expired.  Not all documents will have an end date.";ED "Status of document";"Is the document pending (not yet valid); valid (in date and can be used); expired (the document is no longer in date); expired but partially enforceable (e.g. certain boilerplate clauses, such as those relating to confidentiality may remain enforceable).";D Description;"Brief description the of purpose of the document (predefined definitions for document types may be used, refer to NA3.3) and any other relevant information, for example, project name if the document was issued in response to a specific project.";D "Summary of obligations";"Include any important obligation (duty, restriction), for example, whether items can be shared, if renegotiation is required or material must be destroyed after use.";E "Requires reporting";"information that needs to be provided back to the issuer, for example, non-monetary benefits under the NP.";D "Multiple reporting / period";"If more than one report is required, state the start date and end date of the period in which these reports are required or whether reporting requirements are indefinite.";D "Reporting due date";"Date report must be received by.";D "Report sent";"Link to report sent.";D "Requires Return of Items";"Whether a document requires return of any items, for example under the terms of PIC and MAT, a percentage must be returned or an export permit is for temporary export only. ";E "Return due date";"Date items must be returned by.";D "Items return date";"Date items were returned.";D "Attachments/Links to digital or physical documents.";"Attachment to copies of digital documentation or pdf of paper documentation. Reference to where originals are archived should be included.";E "Attachments/ links to future decisions";"Documentation of collection management decisions that are responding to obligations associated with this Right record, for example, loans to 3rd parties; disposal records, if material is permanently transferred.";D